Tuition/Accounting Assistant

Philadelphia 19121, Pennsylvania

JoB Description

Gesu School, an independent, elementary, Catholic school, seeks an individual in the role of Tuition/Accounting Assistant. Reporting to the Director of Finance and working with Gesu’s President, the Tuition/Accounting Assistant is responsible for overseeing the day-to-day operation of the school’s financial services, such as collecting tuition/fees and managing account receivable/payable. Experience working with Paycom or ADP payroll systems is preferred.

A successful candidate will be able to perform multiple tasks in a timely and effective manner, under minimum supervision. Computer literacy, especially MS Excel with exposure to pivot tables, is necessary. A proven ability to work both independently and as part of a team.

This position requires occasional participation in Gesu events that take place in the evenings, on weekends, and off-site. Some local travel required.


Primary Responsibilities:

  • Tuition-
    • Ensure tuition/fees are collected/paid on time
    • Review tuition delinquency reports weekly
    • Develop and execute strategy for collecting unpaid/past-due tuition/fees
    • Collect in-school cash tuition & registration payments
    • Contact families contractually delinquent
    • Communicate policy parameters &input; transaction data to SMART Tuition (payments, ASP billing, CCIS, etc.)
    • Submit financial information on-line to Children’s Scholarship Fund or other scholarship organizations
    • Reconcile SMART Tuition reports
  • Payroll-
    • Process payroll – including emailing bi-weekly timesheets to administrators
    • Collect time cards for hourly staff and compute daily hours worked
    • Assist in the collection & input of data required under Affordable Care Act rules
  • Accounting
    • Minimum of 3-years accounting experience (basic knowledge of accounting)
    • Reconcile bank accounts
    • Enter invoices and prepare accounts payable check runs (must understand general ledger accounts)
    • Mail accounts payable checks and file invoices
    • Prepare weekly cash settlements for in-school cash received
    • File cash deposit documentation in monthly folders
    • Distribute monthly credit card statements to individual cardholders and summarize data
    • Assist in annual audit -- pull required documentation 

Other Duties:

  • Personnel-
    • Maintain employee personnel files
    • Ensure that proper clearances have been obtained & renewed
    • Collect required employment documentation:
      • Employment Applications
      • W-4 Forms
      • I-9 Forms
      • Residency Forms
      • Insurance Applications (full time employees)
      • Insurance Waivers
      • Personal Contact & Email information
      • Direct Deposit Forms
    • Prepare responses to government agencies for salary information requests:
      • Unemployment Compensation
      • Workers Compensation
      • Etc.
  • Admissions/Registration-
    • Coordinate registration and collect financial aid information
    • Collect student medical information
    • Attend scholarship fairs/meetings, as needed

Experience and Education Required:

  • 3+ years of recent, proven experience in tuition management/accounting
  • Computer literacy (MS Excel in particular, as well as MS Word and PowerPoint)
  • Strong financial acumen/management skills
  • Knowledge of accounting procedures and best practices
  • Solid time management skills with an ability to prioritize work
  • Excellent analytical skills and experience creating reports and presentations
  • BS or AA degree in Accounting is preferred with familiarity with QuickBooks and Smart Tuition systems

To Apply: Please send cover letter, resume and references to Andrea Kellner at [email protected]

Gesu School, located in North Philadelphia, is an independent Catholic School, pre-K to 8th grade, in the Jesuit and IHM traditions serving 450 students. Inspired by the Jesuit and IHM traditions of social justice, faith, hope and love, Gesu School strives, without selective admissions, to provide a quality, innovative education for its neighbor children to empower them to break the cycle of poverty and violence.

Contact: President's Assistant Andrea Kellner

E-Mail: [email protected]


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