Program Director

Philadelphia 19107, Pennsylvania

JoB Description

Under the supervision of the Chief Executive Officer, the Program Director develops, manages and evaluates the grants program. This process includes grant applications and review day, progress reports, site visits and final reports; and helping with funding opportunities for the Affiliate, managing public policy activities and acting lead staff for the development of the Community Profile.

This position reports to the Chief Executive Officer.

Duties and Responsibilities:

Key Responsibilities:

  • With input from the grants committee, develop the Request for Applications (RFA) in keeping with the current initiatives, priorities identified in the Community Profile, and Komen grant making policies
  • Maintain the accuracy of and increase the number of contacts on the distribution list for the RFA. Monitor to ensure adequate distribution among counties in the service area and conduct outreach to new potential grant applications
  • Prepare and distribute RFA
  • Coordinate and manage training and technical assistance opportunities for grant applicants, primarily through webinars
  • Work with Komen national headquarters to prepare the Grants eManagement System (GeMS) for the annual RFA process. Conduct all required grants administration activities online using GeMS
  • Provide technical assistance for current grantees, including advice on implementation of the grantee’s program, connections to additional breast health resources, and guidance related to grant changes, if necessary
  • Identify and recruit volunteers for the grant review committee, ensuring representation from a diverse group of community members, health providers and breast cancer survivors
  • Be responsible for the orientation, training and grant review assignments of the grant review committee emphasizing the confidentiality of and the use of a fair and equitable review process during the review
  • Provide technical assistance and necessary information to the grant review members prior to and during the grant review process
  • Compile and analyze grants data to support the grant review process
  • Lead the grant review day meeting with assistance from the Grant Committee chair in facilitating the grant review process
  • Be responsible for notification of application status to grant applicants
  • Prepare grant award recommendations for Board of Directors approval
  • Prepare grant change requests from grantees for monthly Board meetings
  • Compile and analyze data from grant applications and final reports to report on projected and actual services provided in the community
  • Coordinate issuance of grant payments with Finance Director
  • Provide technical assistance on best practices approaches to breast health education and breast cancer prevention to current grantees
  • Review quarterly progress reports from all current grantees. Conduct annual site visits to all grantees. Monitor grantees to ensure that grant contract is being followed, that grant objectives and outcomes are implemented and measured, and reports are submitted in a timely manner
  • Work with communications consultants and the Communications and Data Manager to update grants page of the website and maintain email distribution list for promotion of the RFA
  • Manage and convene networking opportunities for grantees


  • Respond to, write and submit application forms for corporate and foundation donor sources as identified by the CEO. Research and develop fundraising concepts for review by the CEO
  • In coordination with the CEO and with assistance from the Finance Director, develop budgets for each proposal to be submitted
  • Monitor and ensure compliance with all post-award reporting requirements
  • Collaborate with staff, consultants, board and grantees to gather stories and statistics that demonstrate the organization’s work to support organizational communication efforts, as needed
  • Support the CEO and the Board of Directors in all aspects of development on an as needed basis

Public Policy:

  • Manage public policy activities of the Affiliate. Work in collaboration with the CEO, Komen Advocacy Alliance, and other Komen affiliates in Pennsylvania and New Jersey. Participate in coalitions to effect change in breast health at the state and national level
  • Attend meetings with state and federal legislators in PA, NJ, DE and in Washington, D.C.
  • Work collaboratively with other Komen Affiliates in Pennsylvania and Komen Advocacy Alliance staff to monitor policy developments and advocate for priority issues
  • Create and/or adapt supporting materials for public policy initiatives
  • Write letters to elected officials with input from Komen Advocacy Alliance
  • Work collaboratively with breast health organizations in PA, NJ, DE and other locations as needed

Community Profile:

  • The Community Profile is a community health needs assessment that drives the affiliate’s strategic grant making initiatives, education, and policy activities. It is updated every four years. The Program Director is the lead staff member and works with an outside consultant and a committee of volunteers to analyze data and draw conclusions with regard to the breast health needs of the diverse communities included in the affiliate’s 15-county service area
  • Recruit volunteers (primarily those with a research, healthcare, public health, or cancer background) to serve on the Community Profile committee
  • Plan and convene regular committee meetings
  • Attend trainings provided by Komen national headquarters and ensure compliance with guidelines and rules set forth by the Komen Community Health department
  • Conduct local qualitative research (for example, through focus groups or interviews)
  • Serve as the lead author on the final version of the report for presentation to the board and Komen national headquarters
  • Periodically conduct and refine additional (small-scale) needs assessments to ensure the affiliate’s continuing responsiveness to community needs

General Responsibilities:

  • Attend all general staff, supervisory and organization meetings
  • Represent the Philadelphia affiliate in work related community events and meetings, some of which may take place on weekends or outside regular work hours
  • Fulfill additional duties in the area of grant making and development that are specifically assigned by the CEO
  • Attend trainings and meetings as required by Komen National headquarters
  • Work as an effective and proactive team player
  • Oversee the work of selected undergraduate interns and delegate tasks as necessary


Physical Requirements:

  • Sitting, standing, bending, walking
  • Lifting up to 40 pounds

Work Environment:

  • Office environment
  • Work hours: some evening and weekend work
  • Occasional local, regional and/or national travel will be required



Position Qualifications:

  • Bachelor’s degree required, Advanced degree preferred
  • Minimum three years’ experience in nonprofit fund development, with a focus on grant writing
  • Demonstrated success in securing donations from foundations and corporations
  • Demonstrated success in working as a member of a team and developing effective working relationships with staff and volunteers
  • Demonstrated success communicating in a professional and positive manner with external stakeholders, such as donors, community members, community leaders, and government representatives
  • Excellent written/oral communication skills
  • Demonstrated track record with respect to detail orientation and accuracy
  • High level of proficiency with computers and internet-based applications

To Apply: Please send cover letter and resume to Ms. Elaine Grobman at

Contact: Elaine Grobman

Phone: 2152388900


Mailing Address: 125 South 9th Street, Suite 202

From the blog

I Give, Therefore I Am

Posted by Laura Otten, Ph.D., Director on 7 December 2018, 7:44 am

As nonprofits are pondering just how much money will come in over the remaining days of the calendar year, it seems fitting, in a sad, sadistic way, I suppose, to report on a study with the subtitle, “American donors are far less generous than they think they are.”  But maybe some donors will read this and as a result decide to go back to their checkbooks. This study, the second in a series of research called “The Donor Mindset,” looks at American donor’s actual generosity and in comparison to the donors’ self-assessment of their generosity.  While generosity can be defined.

Read the full post.
Dinkum Kreischer Miller Laura Solomon Subaru