Outreach and Administrative Coordinator

Bryn Mawr 19010, Pennsylvania

JoB Description

The Outreach and Administrative Coordinator is responsible for outreach and external communication efforts for the organization as well as internal operations. In addition, the position involves coordinating and supporting DMAX Foundation interns, volunteers, representatives, and communicating with the Board of Directors. Non-profit experience is a plus. Graphic design experience is required.

DMAX Foundation is a Philadelphia-area nonprofit whose focus is to create trusting environments for students to have honest everyday conversations about mental health so they better can understand and help each other. We are fostering connections and Conversations That Matter so that students no longer have to suffer alone and in silence. We accomplish this through DMAX Clubs on college campuses. The Clubs create an environment where students can get together to talk about how they are doing, how their friends are doing and how they can help each other. The Clubs are for all students as we believe that mental health is a spectrum and that everyone falls along the spectrum at different places at different times in our lives. Mental health is everyone’s concern.

Responsibilities and Duties:
This position requires coordinating priorities with the Executive Director for fulfilling the organization’s mission and goals. This person will assist with ensuring smooth internal operations and coordinating DMAX Foundation’s external activities and communications with donors, volunteers, vendors, and the general public. Duties include but are not limited to the items listed below.

  • Graphic design including promotional materials, presentations, and web graphics
  • Annual fundraising including working with the Executive Director to plan, schedule, and execute annual fundraising campaign
  • Event fundraising including contacting potential sponsors and financial partners to submit applications on behalf of the organization
  • Donor management including tracking of donations and issuing of tax and thank you letters
  • Coordinate and manage community fundraising efforts and projects including peer-to-peer social media fundraisers
  • Work with the Executive Director and members of the Board of Directors to plan, schedule, advertise, and coordinate two yearly events and one awareness campaign:
  • Educational Event (Spring) brings together professional speakers to educate the community about a particular mental health topic
  • Casino Night (Fall) is a fundraiser that includes food, music, silent auction, raffle, and casino games
  • Awareness Campaign (Summer) engages our virtual community in a discussion about mental health through a survey about stress
  • Maintain DMAX Foundation’s website on Wordpress and web presence including business listings, business association webpages, Google ads, etc.
  • Create and manage social media posts for DMAX Foundation’s social media accounts: Facebook, Twitter, Instagram, and LinkedIn
  • Manage interns including advertising positions, participating in the hiring process, coordinating work schedules, assigning tasks/projects, and ensuring that work is completed in a timely and satisfactory manner
  • Grow and maintain community partnerships through attending community events and regular networking events, and delivering presentations about DMAX Foundation to community partners
  • Serve as a liaison with media for invitations, inquiries, and interview requests as well as draft and disseminate press releases
  • Maintain data in Salesforce CRM including entering and modifying donor information, donations, accounts and contacts, create reports of data upon request and manipulate database to accommodate data and the needs of the organization
  • Manage email including drafting and disseminating mass emails/eblasts, maintain database of subscribers, and manage DMAX Foundation and DMAX Club official email addresses and respond to inquiries
  • Other duties as assigned.



Skills and Qualifications:

  • Bachelor’s Degree and 2+ years of relevant experience
  • Excellent written and oral communication skills with strong and proven ability to communicate effectively and tactfully
  • Excellent organization skills and attention to detail
  • Skilled at managing multiple projects, meeting deadlines, and prioritizing
  • Comfortable with public speaking and networking
  • Self-­starter; can work independently; enjoys creating and implementing new initiatives
  • Relationship builder and the ability to serve as a team player
  • The desire to be a part of a growing and evolving organization
  • Interest in and/or background in the Mental Health field
  • Creative thinking and problem-solving skills
  • Graphic design skills and experience
  • Proficient with Adobe design applications including Photoshop, InDesign, and Illustrator
  • Proficient computer skills and comfort with the Microsoft Office Suite and the Google Applications Suite (docs, sheets, forms, etc.)
  • Familiarity with Higher Education and/or Nonprofits is a plus
  • Experience or background in design
  • Experience or background in social media is a plus
  • Comfortable working in a cozy home office environment with a friendly dog


To Apply: Please send resume and cover letter to jobs@dmaxfoundation.org

Contact: Outreach and Administrative Coordinator Kris Kelley

Salary: $15-$17/hr

E-Mail: kris@dmaxfoundation.org

Website: www.dmaxfoundation.org/jobs

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