HR/Finance Specialist

Philadelphia 19102, Pennsylvania

JoB Description

The HR/Finance Specialist is structured as a hybrid position with two basic functions:

  • 1) Finance Specialist with a hands- on role with responsibility for financial transactions including AP/AR and
  • 2) HR Specialist with responsibility for benefits management, corporate compliance, payroll, tax payments and employee onboarding.

In addition, this position provides general office management oversight. This position will report to the President/CEO with dotted line responsibility to the Director of Finance.

Duties and Responsibilities:

  • Human Resources
    • Maintains staff by recruiting, selecting and orienting employees.
    • Manage employee benefits program. (open enrollment, benefit claims, changes etc.)
    • Manage payroll production and integrity and PTO tracking.
    • Maintain employee personnel file to ensure legal compliance.
    • Provide a focal point for employee issues and training in a sensitive and confidential matter.
    • Compose meaningful and measurable, annual performance assessments and goals for staff.
    • Schedule on going evaluation reports with department Managers and Directors to ensure their quarterly and monthly goals are being met.
  • Finance
    • Managing the processing of Accounts Receivable/ Accounts Payable.
    • Managing and updating Microsoft Dynamic SL vendor records.
    • Coordinate, with Director of Finance, submission of contracted service invoices.
    • Support budgeting activities.
    • Participate in PAI annual audit and follow- up on results and findings.
  • Administration
    • Facilitate the daily administrative/ operational needs of the Organization. Included in daily activities are (but not limited to): greeting PAI guests, answering, routing phones, incoming and out-going mail, etc.
    • Inventory management. (form creation, recording, updating and reporting)
    • Participation in all PAI special events.
    • Provide administrative support to all Departments as requested.
    • Vendor management (building and maintaining key strategic relationships with companies that supply operational products).


Skills Necessary for the Successful Performance of Duties and Responsibilities:

  • Demonstrated business and Human Resources acumen with the ability to diagnose and analyze problems and drive appropriate solutions with discretion.
  • Excellent communicator and creative thinker, with an ability to use data to inform all decisions.
  • Excellent organizational skills to work independently and manage projects with many moving parts.
  • Highly motivated team player with a passion to succeed.
  • Flexible, accurate and excellent interpersonal skills.
  • Ability to prioritize and balance competing priorities.
  • Experience with accounting systems or bookkeeping.
  • Knowledgeable on insurance, benefits plan management.
  • BA/BS degree or equivalent work experience.
  • ADP, Donor Perfect, Microsoft Dynamics SL. (desired)
  • Drafting and distributing social, news and website content. (desired)
  • Microsoft Word, Excel, Power Point. (required)


To Apply: Send cover letter and resume with salary requirements to [email protected]

Contact: Ilene Merlino

Salary: 43,000 to 48,000

E-Mail: [email protected]


From the blog

Who Do You Trust?

Posted by Laura Otten, Ph.D., Director on 20 September 2018, 7:35 am

As we approach the last quarter of the year, the three months when, historically, more dollars come to nonprofits than any other three month period, I’m often asked by reporters and regular folk how to determine if a nonprofit is “donation-worthy.” Unfortunately, our job at proving our worthiness got harder last year, as trust in nonprofits continued to drop.  According to Edelman’s annual Trust Barometer (which was released the beginning of this year), people from around the world are losing trust in government, for-profits, nonprofits, and the media.  In the United States, trust in all of these organizations dropped to 43%. .

Read the full post.
Dinkum Kreischer Miller Laura Solomon Subaru