Executive Assistant to President & CEO
Philadelphia 19131, Pennsylvania
Wouldn’t you rather be working within a playful, educational, nonprofit museum than a routine business environment? Please Touch Museum (PTM), the leading children’s museum may be the right place for you! PTM seeks an Executive Assistant to President & CEO to manage the strategic administrative functions and effectiveness of the office of the President & CEO and acts as a liaison for the Museum to the Board of Directors and community. This position performs time-sensitive project management responsibilities and often confidential information that involve composing letters and documents, utilizing technology tools to the fullest and professionally communicates.
Responsibilities include, but not limited to, facilitate the day to day needs of the CEO office by handling all administrative aspects, such as: calendar management; event coordination; project managing; first contact for calls and visitors for President & CEO; organize and expedites the flow of work through the President & CEO office; act as direct operational liaison to Board of Directors; prepare and distribute agendas and Board meeting packets: monitor Board participation and assist with new Board member orientation; prepare and draft well written correspondences and contracts; coordinate special projects; participate in internal committees and activities; make reservations for meetings or events; make travel arrangements; arrange conference calling sessions; manage community events; work with the internal catering; ensure thorough project management documents are completed prior to any activity, and tracks and monitors Executive department budget expenses and assist with the board and board committee work.
Associate degree with emphasis on Field of study: Administrative Assistant Communications, or related fields; Administrative certifications a plus; 3-5 years’ experience supporting an Executive; excellent calendar management skills; proven ability to interpret organizational polices, contract, and grants; proven ability to abide by confidentiality requirements; advanced time management skills; ability to work under pressure in a professional manner; ability to multi-task and prioritize multiple assignments; project tracking required; strong project management skills required; excellent internal and external communications; experience working with Board of Directors, donors and government officials; experience in database management, spreadsheet applications, presentation and report preparation; demonstrated ability to work in a team environment; experience in budget and expense tracking required; able to work independently. Proficiency in Microsoft Office Suite; must demonstrate strong interpersonal skills, maturity and good judgment; strong initiative, problem solving skills; able to provide support to a variety of projects; detail oriented; and flexible, to be able to adapt to changing priorities with ease.
To be honest; PTM is not for everyone. If you dislike a fun educational environment and a collaborative workforce, then PTM is probably not for you. If you do like an excellent work environment with emphasis on play, a comprehensive benefit package, and competitive salary this position maybe right for you. To apply for this opportunity, please email your cover letter including your accomplishments and resume to: CHRO, Please Touch Museum, 4231 Avenue of the Republic, Philadelphia, PA 19131; fax to: (215)-581-3182; Email: firstname.lastname@example.org. Office phone: 215-581-3189 EOE
Contact: Judy Meyers
Mailing Address: 4231 Avenue of the Republic