Executive Assistant

West Chester 19380, Pennsylvania

JoB Description

The Executive Assistant supports the Executive Director, the housing team, and is the first point of contact for clients, donors, and visitors. Responsibilities involve exposure to sensitive information and require considerable use of tact, diplomacy, discretion and judgment. Assumes responsibility for special projects; attends board or similar meetings to take and distribute minutes; prepares board packets; maintains databases; researches/analyzes data and develops reports for management decision-making; may follow-up on projects assigned to managers by senior executive.



  • Executive Support
    • Manage Executive Director’s calendar and correspondence
    • Compile monthly reporting and send to Board of Trustees
    • Maintain agency documents
    • Manage all repair/maintenance requests
  • Routine Maintenance
    • Inventory and order office, bathroom and break room supplies
    • Manage trash and snow removal for 128 and 113
    • Manage heating, plumbing, electric and interior repairs to 113
    • Manage all repair/maintenance requests
  • Systems
    • Maintain and troubleshoot postage machine, fax machine and copier
    • Set up new employees on computer and phone systems
    • Train new employees on all systems
  • Support Housing Team
    • Act as site administrator for CCCIMS
    • Maintains spreadsheets for housing programs (for reporting and invoicing purposes)
    • Creates and compiles monthly invoicing for Chester County Contracts
  • Additonal Duties
    • Attend staff meetings, take notes and write minutes
    • Attend Board meetings, take notes, and write minutes
    • Assists with all agency events




  • Bachelor’s degree preferred
  • Minimum of three years experience in professional office
  • Proficiency in Microsoft Office applications
  • Excellent writing, communication, organizational and interpersonal skills


To Apply: Please send Cover letter and resume to Catherine Friedman, Executive Director, [email protected]


Contact: Executive Director0 Catherine Friedman

Salary: $33,000

Phone: 610-431-3598

E-Mail: [email protected]

Website: www.friendsassoc.org

Mailing Address: 113 W. Chestnut Street

From the blog

Status Quo Me to Death

Posted by Laura Otten, Ph.D., Director on 15 June 2018, 5:52 pm

Recent data continues to put the nonprofit sector as the third largest employer in America, behind retail and manufacturing. That ranking hasn’t changed over the past several decades, despite the continued growth of the nonprofit sector and the regular closings, reorganizations and other disruptions in retail and manufacturing. In fact, it would appear that a lot, though by no means all of retail, does a wonderful job of reinventing itself. . Amazon started in 1994, Ebay in 1995. Moving along, we got Bonobos in 2007, Stitch Fix in 2011 and Rocksbox in 2012. Sears, on the other hand, started in.

Read the full post.
Dinkum Elko and Associates Kreischer Miller Laura Solomon Subaru