Director of Finance and Administration
Brooklyn 11201, New York
EJUSA is a national organization working to transform the justice system by promoting responses to violence that break cycles of trauma. We work at the intersection of criminal justice, public health, and racial justice to elevate healing and safety over retribution, advance racial equity, and meet the needs of survivors. Our primary programs work to end the death penalty, limit and transform policing, and change the national narrative on violence and accountability.
The Director of Finance and Administration will be a member of the senior leadership team at our national office in DUMBO, Brooklyn. EJUSA has 16 staff, with several new hires planned for 2018, and a budget of $2.3M. Many of our field staff are based throughout the country. The DFA will oversee EJUSA’s day-to-day operations: finance, human resources, legal compliance, IT, database management, the physical space, internal systems, and other administrative functions as well as working with other senior staff to provide strategic and analytic support towards advancing our mission.
This is an exciting period of growth for EJUSA. The DFA will play a leading role in ensuring that our finances and operations evolve effectively to support the expansion of our programs. We seek a savvy, passionate, and detail-oriented DFA who:
- Understands financial planning and human resource development as essential to advancing our mission and strategy.
- Is skilled at demonstrating and communicating the relationship between organizational goals and our financial picture.
- Loves designing and implementing processes and takes pride in keeping information and systems organized and running smoothly. (The right candidate will love a good spreadsheet.)
- Is systems-oriented and has an eye for how organizations change and grow.
The Director of Finance and Administration reports to the Executive Director and supervises a team of three direct and indirect reports (a Manager of Administration, an Administrative Assistant, and a contract bookkeeper).
- Create financial analyses, forecasts, budgets, and reporting for management, board, donors, and foundations.
- Serve as a thought partner and adviser to the Executive Director on matters related to finance and operations to help EJUSA meet its strategic goals.
- Work with the Treasurer, staff the board’s Finance and Audit Committees, and attend board meetings as needed to provide a clear and accurate financial picture.
- Develop and monitor annual budget, working in partnership with program and development staff on program and project budget tracking.
- Supervise the maintenance of the general ledger, including recording of all financial transactions, journal entries, and monthly bank reconciliations; prepare monthly closes and budget reforecasts.
- Improve and implement systems for tracking and allocating restricted funds; refine Excel templates for internal budgeting and tracking and for external reporting to foundations.
- Oversee cash management, including cash flow forecasting and reporting.
- Strategize accounting software improvements and deepen integration with fundraising software/database.
- Ensure strong financial controls and thorough documentation.
- Coordinate annual audit; prepare reports and documentation as requested by the external auditor; partner with the auditor to continually monitor and improve financial processes.
- Provide additional financial analyses as needed by staff, board, and funders.
Human Resources and Operations
- Partner with the Manager of Administration to administer all staff hiring and termination processes, staff orientations, employee benefits, annual performance reviews, and personnel files.
- Administer, monitor, and update employee policies and procedures.
- Advance organization’s employee development and retention strategy.
- Act as a resource to mid-level managers, and provide coaching and development to other managers as appropriate.
- Develop team-building opportunities and foster employee morale.
Other Administrative & Operational Functions
- Work with the Executive Director and as a member of the senior leadership team to oversee organizational development and change management.
- Ensure legal compliance and filings in all areas, including fundraising, tax, retirement, insurance, contracts, etc.
- Oversee the office management function, which includes purchasing, data entry, equipment, IT troubleshooting, physical space, oversight of website, backups, and server maintenance.
- Manage or supervise organizational relationships with vendors, including pro-bono legal counsel and retirement advisor.
- Evaluate, plan, and prepare for all IT needs, including infrastructure improvement and hardware and software requirements.
- Work with other departments to improve systems and workflows, such as program tracking and the integration of data collection across departments.
- Other administrative functions and projects as needed.
- Minimum five years of nonprofit financial management or other related experience, with final responsibility for the quality and content of financial data for a full organization or large division.
- Strong skills in accounting, financial analysis, budgeting and forecasting, and nonprofit administration.
- Experience with fund accounting, including managing time- and use-restricted funding streams.
- Ability to translate financial concepts to, and effectively collaborate with, colleagues who do not necessarily have finance backgrounds.
- Experience with personnel or human resources management preferred.
- Demonstrated top-notch organizational skills and meticulous attention to detail.
- Disciplined, focused, systems thinker. Demonstrated ability to anticipate, troubleshoot, and create and implement systems that contribute to an efficient working environment.
- Proficiency in Microsoft Office applications (especially Excel). Proficiency in QuickBooks, Fund EZ, or other accounting software. Comfort working in a Mac environment. Knowledge of database management and fundraising software a plus. Ability to learn new software and technology quickly.
- Tenacious, creative, sense of humor, flexible.
- Commitment to the mission and core values of Equal Justice USA, including a commitment to racial equity.
Excellent benefits including 100% employer-paid health, dental, and vision benefits, generous time off (vacation, sick days, holidays, and personal days), retirement plan, long-term disability insurance, and professional development allowance.
To Apply: Visit http://ejusa.org/jobs to apply online. Upload a cover letter and resume by clicking "I'm interested" on the top right. Please use .pdf format.