Chief Financial Administrator - Big Picture Philadelphia (BPP)

Philadelphia 19121, Pennsylvania

JoB Description

Big Picture Philadelphia, a Philadelphia-based nonprofit organization committed to developing and supporting transformational educational experiences for under-served youth, is looking for a dynamic, experienced Chief Financial Administrator.

As part of the national Big Picture Learning network, which successfully serves under-served youth in more than 70 schools nationwide, Big Picture Philadelphia impacts lives, one student at a time.

In 2009, Big Picture Philadelphia opened El Centro de Estudiantes, a successful alternative high school in the Kensington section of North Philadelphia, serving 200 students who are over-age, under-credited, and about two years behind or “off track.”

In September 2017, Big Picture Philadelphia opened Vaux Big Picture High School (BPHS) in the Sharswood neighborhood of North Philadelphia. This new four-year high school will serve 500 students who have graduated 8th grade on time and are looking for a proven, internship-based, college preparatory experience.

The Chief Financial Administrator must be committed to the Big Picture philosophy and vision and willing and able to fight for it. The Chief Financial Administrator will develop Big Picture Philadelphia’s financial systems and practices, internally, after eleven years of a successful partnership with an outside contractor. The Chief Financial Administrator will administer a financial operation with a budget in excess of seven million dollars, consisting of more than 60 employees across two schools. The Chief Financial Administrator will lead with integrity, clear and open communications, fairness and an understanding of the needs and interests of a diverse community. The Chief Financial Administrator influences organizational culture by working well with organizational leadership, the Board of Directors, faculty, and staff; and nurtures a financial operation with clear goals and high standards.

This is a  Full-Time or Part-Time (depending on HR responsibilities) position with Full benefits and retirement (if full time).


Position Responsibilities:

  • Finance & bookkeeping:
    • Maintain general ledger, including receipts, deposits, payroll, payables, receivables, grant allocations, and accruals.
    • Prepare all budgets and financial reports required including for funding sources, Board and auditors.
    • Accounts receivable and payable processing including monthly invoices for public contracts.
    • Oversee preparation and filing of non-profit reports, tax returns and audited financials.
    • Coordinate bi-weekly payroll with outside payroll service; maintain employee time records, accrued wages and benefits.
    • Oversee all employee taxes, W2s and W9s.
    • Handle the payment of all bills and invoices.
    • Handle the accounting of all receipts, including bi-weekly Procurement Cards.
    • Oversee bank reconciliations.
  • Additional Administrative:
    • Overseeing Financial Policies.
    • Meets quarterly with Board Finance Committee.
    • Maintain the BCO (Bureau of Charitable Organization) PA Registration.
    • Work with outside service coordinating employee retirement accounts.
    • Manage the employee Procurement Card system with outside bank.
  • (Human resources: optional piece)
    • Onboard new staff, including contracts, benefits, retirement, procurement card, keys and computer.
    • Onboard returning staff, including new contracts, updating benefits, retirement.
    • Maintain personnel files, including I-9s, W-2s and salary and benefit records.
    • Update Employee Handbook.
    • Handle all employee HR-related issues.
    • Coordinate employee evaluations.


  • Thoroughly understand the mission of Big Picture Philadelphia and serve as an enthusiastic, effective advocate.
  • Interest in all aspects of youth development and developing excellent relationships with leadership team, staff, stakeholders and volunteers.
  • Adhere to the highest ethical standards; demonstrate empathetic disposition, and perseverance; reflect optimistic and positive attitude.
  • Highly organized, problem solver, demonstrated hands-on experience with proven ability to multitask, handle pressure and meet deadlines.
  • Excellent written and oral communication skills.
  • Ability to handle multiple priorities, work independently or as a team member.
  • Emotional intelligence.
  • A strong belief in the potential of youth, as well as a commitment to youth power and voice is key. Enthusiasm, energy, flexibility, and the ability to work independently as well as on a team are also important qualities.
  • Excellent accounting skills and experience using accounting software (QuickBooks, etc.).
  • Experience in balancing bank statements, running accounting reports, entering and tracking budgets in an accounting software program, etc..
  • Experience in managing general ledgers and finances, preparing financial reports, and working with auditors.
  • Experience in administering a non-profit or public agency is preferred.



  • Degree in accounting, business or a closely related field (CPA preferred).
  • Minimum of 3-5 years of accounting experience.
  • Excellent organizational skills.
  • Appropriate handling of confidential materials.



To Apply: Please send a resume & cover letter to and reference Chief Financial Administrator in the subject line.


Big Picture Philadelphia provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We offer a competitive salary and benefits package commensurate with experience. Candidates chosen to be interviewed should be prepared to offer three professional references upon request.


Contact: Human Resources

Salary: Salary: $50,000.00 - $75,000 / year (depending on HR responsibilities)



Mailing Address: 2300 W Master Street, Philadelphia, PA 19121

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