Administrative Assistant

Philadelphia 19131, Pennsylvania

JoB Description

West Philadelphia Financial Services Institution (WPFSI), a 501(c) 3 non-profit organization, was founded to provide economic development leadership and resources to the West Philadelphia Empowerment Zone (EZ). Often referred to as the “Economic Engine” for the community, WPFSI has had a significant impact on the development of the neighborhoods comprising the EZ.

WPFSI’s financial services (business loan program, loan brokering, home improvement loans) provide capital to the business community to enhance business attraction, retention, and expansion while facilitating resident’s ability to maintain their properties.

The Administrative Assistant will handle general office duties, assist in maintaining accurate records and communicate effectively with all levels of Staff, Board Members and other related personnel.  This is a Full time position.

 

Role and Responsibilities:

  • Greet visitors, answer phones, take messages and sort and deliver mail to appropriate staff
  • Prepare draft communications (letters, emails, memos, etc.), file and photocopy documents
  • Assist Executive Assistant and Accountant in record keeping as assigned
  • Keep track of office supplies, office equipment, and vendors
  • Complete all duties associated with Monthly Board and other Committee Meetings as assigned by Executive Assistant
  • Provide administrative support in absence of Executive Assistant to Executive Director
  • Maintain all office paper files as assigned by Executive Assistant and Accountant
  • Transcribe and prepare Board Meeting Minutes monthly
  • Communicate effectively and clearly with all levels of Personnel and clients
  • Complete all assigned Administrative tasks accurately and on time
  • Assist Executive Assistant as needed and or other duties as assigned

 

 

Qualifications and Education Requirements:

  • Two years of clerical experience and show proficiency In Microsoft Office and other related software programs
  • Ability to climb stairs and lift up to 75 pounds
  • Have good organizational skills and excellent communication abilities

 

 

Preferred Skills:

  • Experience or interest in Not for Profit Organizations
  • Associate’s Degree or Higher
  • Social Media Management
  • Proficient in Microsoft Office 365
     

To Apply: Please email cover letter and resume to cora@wpfsi.com

Contact: Cora V Springer Boyd

Salary: 30,000 - 35,000

Phone: 2154520100

Fax: 2154520101

E-Mail: cora@wpfsi.com

Mailing Address: 5200 Warren St

From the blog

The Evils of the Organizational Chart

Posted by Laura Otten, Ph.D., Director on 22 February 2019, 7:00 am

A hierarchy of importance is harmful to an organization by ignoring the contributions all staff makes to the mission.

Read the full post.
Dinkum Kreischer Miller Laura Solomon Subaru